Integration between Ongoing WMS and BaseLinker
BaseLinker is a Polish order management system with integrations to a large number of webshops, marketplaces, ERPs and shipping companies. With the integration between Ongoing WMS and BaseLinker you can automatically sync the articles and orders from all your order channels connected to BaseLinker to Ongping WMS. When an order is handled in Ongoing and ready to be sent, all necessary information will be sent to BaseLinker to make a transport booking at the click of a button. The transport label will then be downloaded and can be printed automatically.
Getting Started
To set up the integration between Ongoing WMS and BaseLinker you will need an API token from BaseLinker. You find this under My account ⇒ API in BaseLinker.
After you have gathered this information, please see this guide on how to set up an integration between Ongoing WMS and BaseLinker.
Features
Ongoing WMS continuously pulls information about the products and variants from BaseLinker.
Ongoing WMS continuously pushes stock levels to BaseLinker.
When an order is placed in BaseLinker the integration will automatically generate a corresponding order in Ongoing WMS so the warehouse workers can start to pick and pack the items on the order.
The integration works well together with the Ongoing workflow. It uses the BaseLinker API. Most functions run every 15 minutes, but some functions are based on user actions.
Note that the information in this document might differ from your integration if any special requests were made during the implementation of the integration.
Articles
Once every 15 minutes all products and variants from BaseLinker will be synced, creating corresponding articles in Ongoing WMS. Click the following button to see the field mapping:
| Ongoing WMS field | BaseLinker field |
|---|---|
| Article definition ⇒ Article name | Product ⇒ Name + Variant ⇒ Name |
| Article definition ⇒ Article number | Variant ⇒ Sku or Product ⇒ Sku |
| Article definition ⇒ Product code | Variant ⇒ Id or Product ⇒ Id |
| Article definition ⇒ Barcode | Variant ⇒ Ean or Product ⇒ Ean |
| Article definition ⇒ Weight | Product ⇒ Weight |
| Article definition ⇒ Height | Product ⇒ Height |
| Article definition ⇒ Width | Product ⇒ width |
| Article definition ⇒ Length | Product ⇒ Length |
| Article definition ⇒ Description | Product ⇒ TextFields ⇒ Description |
Stock Levels
Once every 15 minutes all stock levels can be pushed from Ongoing WMS to BaseLinker. By default this setting is turned off.
Orders
Orders are automatically transferred from BaseLinker to the WMS.
Click the following button to see the field mapping.
| Ongoing WMS field | BaseLinker field |
|---|---|
| Order Info ⇒ Goods Owner Order Id | Order ⇒ OrderId |
| Order Info ⇒ Goods Owner Order Number | Order ⇒ OrderId |
| Order Info ⇒ Market Place Order Number | Order ⇒ ShopOrderId |
| Order Info ⇒ Delivery Date | Order ⇒ DateConfirmed |
| Order Info ⇒ Order Remark | Order ⇒ UserComments + Order ⇒ AdminComments |
| Order Info ⇒ Order Service Point Code | Order ⇒ DeliveryPointId |
| Customer ⇒ Address | Order ⇒ DeliveryAddress |
| Customer ⇒ Post Code | Order ⇒ DeliveryPostcode |
| Customer ⇒ City | Order ⇒ DeliveryCity |
| Customer ⇒ Country Code | Order ⇒ DeliveryCountryCode |
| Customer ⇒ Country State Code | Order ⇒ DeliveryState |
| Customer ⇒ Customer Number | Order ⇒ OrderId |
| Customer ⇒ Email | Order ⇒ Customer ⇒ Email |
| Customer ⇒ Mobile Phone | Order ⇒ Phone |
| Customer ⇒ Telephone | Order ⇒ Phone |
| Customer ⇒ VAT Number | Order ⇒ InvoiceNip |
| Customer ⇒ Invoice Address ⇒ Address | Order ⇒ InvoiceAddress |
| Customer ⇒ Invoice Address ⇒ Post Code | Order ⇒ InvoicePostcode |
| Customer ⇒ Invoice Address ⇒ City | Order ⇒ InvoiceCity |
| Customer ⇒ Invoice Address ⇒ Country Code | Order ⇒ InvoiceCountryCode |
| Customer ⇒ Invoice Address ⇒ Country State Code | Order ⇒ InvoiceState |
| Customer ⇒ Invoice Address ⇒ Email | Order ⇒ Email |
| Customer ⇒ Invoice Address ⇒ Mobile Phone | Order ⇒ Phone |
| Customer ⇒ Invoice Address ⇒ Telephone | Order ⇒ Phone |
| Order Line ⇒ Article Number | Product ⇒ Sku |
| Order Line ⇒ Product Code | Product ⇒ VariantId or Product ⇒ ProductId |
| Order Line ⇒ External Order Line Code | Product ⇒ OrderProductId |
| Order Line ⇒ Number Of Items | Product ⇒ Quantity |
| Order Line ⇒ Customer Line Price | Product ⇒ PriceBrutto |
| Order Line ⇒ Order Line Total Customs Value | Product ⇒ PriceBrutto |
Filters
The integration will only sync those orders in BaseLinker that have created since the last time the integration ran. Only the orders in the statuses chosen in the integration settings will be synced.
Creating Shipments
When an order is picked and packed in the warehouse a shipment can be created in BaseLinker by clicking the Send button in Ongoing WMS. When this is done a transport label is generated in BaseLinker and it is then automatically downloaded to Ongoing WMS. Tracking information is also downloaded if it is available in BaseLinker.