Goods owners
Table of contents
Introduction
In the terminology of Ongoing WMS, the customers of a warehouse are called goods owners. These are the businesses for which the warehousing services are performed. Each goods owner is completely separate from the others, and each has its own article registry, stock balances, orders, and so on. In the top right-hand corner of the screen you can see which goods owner you are currently working with:
If you have access to more than one goods owner, you can also change to another using the drop-down in the top right-hand corner.
Creating and editing goods owners
To create or edit a goods owner, go to Administration ⇒ Goods owners:
Creating a new goods owner is fairly simple. The only thing which is always required is the name of the goods owner. Below is an example of how you would create a new goods owner called "T-Shirt Store":
If you wish to edit a goods owner which already exists, find the correct goods owner in the table and click on "Edit" (the pen icon):
Goods owner data
Below we present the various data which can be stored on a goods owner.
Basic data
Beside the name, there are some additional basic fields which you may wish to fill in.
| Field name | Description |
|---|---|
| Goods owner | The name of the goods owner. |
| Warehouse address | The main warehouse which you intend to use for this goods owner. This field is only used for informational purposes, e.g. in various printouts. |
| Group | Which goods owner group the goods owner should belong to (not mandatory). |
| Comment | Comment about the goods owner. |
| Used for training or test | Whether or not you intend to use this goods owner for training or testing. Marking a goods owner as being for testing changes the system logic in some cases. For instance, when the system wants to find out which locations are empty, it will not count goods from training goods owners. |
Personal data controller
If you are going to process personal data in Ongoing WMS on the goods owner's behalf you need to maintain contact details to their data protection officer (DPO) or other person responsible for personal data issues. If you run your own warehouse this person will work in your company, otherwise it is a person in your client's organization. You can list name and email address in Ongoing WMS. In the above example, we have filled in "John Doe" as the contact for T-Shirt Store and added his email address. If you are not going to process personal data for the goods owner, you can uncheck the checkbox marked with This goods owner is a data controller.
Automatic removal of personal data
When creating a new goods owner, the option Schedule for removal of customer data is enabled by default. This means that the customer and order info will be kept for 180 days after the order has been finished in Ongoing WMS until is finally deleted automatically. For more information about how that works visit our documentation about personal data.
Advanced
There are additional goods owner fields that are hidden when first creating a new goods owner. These fields are instead available to use after the goods owner has been created. These more advanced fields don't have any standard meaning, but are used on a case-by-case basis. Rather than documenting these fields, we recommend that you contact Ongoing if you think you might have a case where it makes sense to use those fields.
Video on creating a goods owner in Ongoing WMS