Statuses

Table of contents

Introduction

Some objects in Ongoing WMS have a status. The status is intended to give a quick summary of what stage of handling the object is in. For instance, an order may start off life as being Open, and when the warehouse has finished handling it, the order will have status Collected.

In this article we describe the standard statuses of Ongoing WMS. It is possible for each warehouse to customize the statuses. The IDs and names can be changed, and statuses can be added or deleted. This means that the statuses in your particular instance of Ongoing WMS might not match the standard statuses exactly.

Order statuses

Status id Name (English) Name (Swedish) Color Explanation
150 Error Fel Something has gone wrong with the order.
200 Open Öppen The order is in an editable state.
300 Released Frisläppt The order is no longer editable. The warehouse operators may begin picking the order.
320 Allocated Allokerad The warehouse operators have prepared the order for picking.
400 Picked Plockad The order has been picked.
450 Sent Skickad The order has been sent to a separate transport system, which will generate shipping labels.
500 Collected Hämtad The transporter has collected the order from the warehouse. The order is on its way to the end customer.
1000 Cancelled Makulerad The order has been cancelled.

The status of a finished order

A finished order will generally have status 450 or 500. It depends on the warehouse's workflow.

Differences between manually created orders and orders which were created by an integration

There are two ways an order can be created in Ongoing WMS:

  1. The order is created manually in Ongoing WMS,
  2. The order is sent to Ongoing WMS using an integration with an external system (such as a web shop).

Most warehouses will handle these orders differently.

If an order is created manually in Ongoing WMS, it will generally start off with status 200. The person who creates the order is responsible for pressing the button called Close order, which changes the status to 300. This signifies that they are finished with the order, and that the warehouse operators may start processing it.

If an order is sent to Ongoing WMS from an integration with an external system, the order will generally start off with status 200. In most cases there is no manual release process for this kind of order. The warehouse operators may immediately start working on the order, even though the order has status 200.

Purchase order statuses

Status id Name (English) Name (Swedish) Color Explanation
100 Notified Aviserad The warehouse is advised that this purchase order will arrive at the warehouse at some point in the future.
200 Arrival space Ankomstyta The purchase order has arrived at the warehouse.
300 Inbound Inleverans The warehouse is processing the purchase order.
400 Deflection Avvikelse The warehouse has finished processing the purchase order, but there were under- or over deliveries for some items.
500 Received Lagerlagd The warehouse has finished processing the purchase order, and the advised items matched the received items.
900 Cancelled Makulerad The purchase order has been cancelled.

The status of a finished purchase order

A finished purchase order will have status 400 or 500, depending on whether the advised quantities matched the received quantities.

Production order statuses

Status id Name (English) Name (Swedish) Color Explanation
100 Open Öppen The production order is in an editable state.
200 Released Frisläppt The order is no longer editable. The warehouse operators may begin producing the order.
300 Started Startad The warehouse operators have started producing the order.
500 Finished Färdig The order is finished.
1000 Cancelled Makulerad The order has been cancelled.