Transporter assignment

Table of contents


With transporter assignment, Ongoing WMS can automatically choose a suitable transporter for an order. The assignment is based on rules which are maintained by an administrator. For instance, you might want to make sure that all orders above a certain weight are shipped with a particular transporter.

Ongoing WMS can be set up so that the automatic transporter assignment is applied when orders are created, or when orders are closed. If you are interested in this feature, please discuss this with your contact person at Ongoing.

Outbound and return transporter

Each order may have both an ordinary, outbound transporter and a deviating return transporter. This can be used if you want to use a different transporter for the return label.

The system supports automatic transporter assignment for both the outbound transporter and the return transporter.

Maintaining the rules

There are separate rule-sets for the outbound transporter and the return transporter. Go to Registers ⇒ Automation and select the rule-set which you want to edit:

Automation menu

The rest of this guide will be written for the outbound transporter, but the return transporter rules work exactly the same way.

Each rule is a row in a table. Each rule has a certain priority. When Ongoing WMS tries to figure out which transporter to use for a particular order, it performs the following procedure:

  1. It first finds all prioritization rows which match the given order.
  2. Then it selects the row with the lowest prioritization value.

You can use the following fields to set up the rules:

  1. Customer number
  2. Customer name
  3. Customer group
  4. Email
  5. Post code
  6. Country
  7. Number of order lines
  8. Ordered number of items
  9. Ordered weight
  10. Ordered volume
  11. Delivery country
  12. Order type
  13. Order classes
  14. Way of delivery
  15. Terms of delivery
  16. Market place
  17. Warehouse
  18. Order price
  19. Article group
  20. Article category
  21. Article classes
  22. Goods category
  23. Article dimensions
  24. Whether or not the order has a pickup-point specified
  25. Whether or not the order has a prepared shipment document specified
To keep the rule list easy to maintain, try to:
  1. Use large spans between each priority, e.g. create the first rule with priority 1000, and the second rule with priority 2000, and so on.
  2. Make the "most specific" rules have the lowest priority. E.g. if you want to have a special rule for a particular customer number, then that rule should appear early in the list.
  3. If you want to have different rules for different delivery countries, make sure that the countries are grouped together.

Rules based on article dimensions

It is possible to set up rules based on the article dimensions of the ordered articles. For instance, if you use a transporter which only accepts packages which are smaller than 1 meter in length, you can add a filter for "maximum article length on the order must be less than 1 meter" for that transporter's rule.

You can also use rules based on formulas which involve the article dimensions. For instance, you can have rule which is only applied if the "sum of height times ordered quantity" is less than a certain value.

The following article dimensions are available to use in transporter assignment:

  1. Max length
  2. Max width
  3. Max height
  4. Sum height*ordered quantity
  5. Max length + width + height
  6. Max length + max width + sum height*ordered quantuty
  7. Max 2*length + 2*width + length
  8. Max length + 2*width + 2*height


Below we provide some examples for how the rules can be set up. First, we describe in words what the rules mean, and then we show how it would be set up in the system.

Weight based

Table with three rows, each specifying for which weight interval a certain transporter service should be used.

Customer number based

Table with two rows, the one with lowest priority number has the customer number CUS123 specified.

Volume and country based

Table with three rows, the top one has Denmark filled out, the bottom two have Norway and Sweden filled out as well as different volume intervals.

Video tutorial