Integration between Ongoing WMS and Visma e-conomic
Visma e-conomic is one of Denmark's most popular accounting systems. Ongoing has developed an integration between e-conomic and Ongoing WMS. By utilizing the integration, you can outsource your logistics handling to a 3PL or fulfillment provider without adding tedious order inputting. You can also use the integration if you run your own warehouse and want to get started with Ongoing WMS. You'll get access to features such as scanning, batch-picking, automatic label printing, detailed warehouse maps and many other features. Contact us to learn more.
Note that by using Visma e-conomic's warehouse management module Rackbeat, you will be able to get more features in your integration with Ongoing WMS, such as purchase orders and continuous stock synchronization. Read more on the Rackbeat and Ongoing WMS integration here.
Table of contents
Getting started
To set up this integration Ongoing WMS will need a token to the e-conomic API. This token is generated by using the following link which is connected to our app in e-conomic.
Please see this guide on how to set up an integration between e-conomic and your Ongoing WMS.
Scheduled functions
Some functions in the integration run on a schedule. Products, suppliers and orders are synced automatically from e-conomic to Ongoing WMS.Article registry
Products are read automatically from e-conomic to Ongoing WMS. If a change is made in e-conomic, it will be reflected automatically in Ongoing WMS.
Field mapping
| Ongoing WMS field name | e-conomic field name |
|---|---|
| Article ⇒ Article number | Product ⇒ Number |
| Article ⇒ Barcode | Product ⇒ Barcode |
| Article ⇒ Customer price | Product ⇒ Sales price |
| Article ⇒ Description | Product ⇒ Description |
| Article ⇒ Name | Product ⇒ Name |
| Article ⇒ Price | Product ⇒ Currency ⇒ Sales price |
| Article ⇒ Purchase price | Product ⇒ Cost price |
| Article ⇒ Unit ⇒ Code | Product ⇒ Unit ⇒ Name |
| Article ⇒ Volume | Product ⇒ Volume |
Filters
By default, all products that have been updated in e-conomic will be synced to Ongoing WMS.
Supplier
Suppliers/Creditors are read automatically from e-conomic to Ongoing WMS. If a change is made in e-conomic, it will be reflected automatically in Ongoing WMS.
Field mapping
| Ongoing WMS field name | e-conomic field name |
|---|---|
| Supplier ⇒ Name | Creditor ⇒ Name |
| Supplier ⇒ Number | Creditor ⇒ Number |
| Supplier ⇒ Address ⇒ Address | Creditor ⇒ Address |
| Supplier ⇒ Address ⇒ City | Creditor ⇒ City |
| Supplier ⇒ Address ⇒ Country | Creditor ⇒ Country |
| Supplier ⇒ Address ⇒ Email | Creditor ⇒ Email |
| Supplier ⇒ Address ⇒ Mobile phone | Creditor ⇒ Currency ⇒ Phone |
| Supplier ⇒ Address ⇒ Post code | Creditor ⇒ Postal code |
| Supplier ⇒ Address ⇒ Unit ⇒ Telephone | Creditor ⇒ Unit ⇒ Phone |
Filters
By default, all creditors that have been updated in e-conomic will be synced to Ongoing WMS.
Orders
Orders are read automatically from e-conomic to Ongoing WMS.
Field mapping
| Ongoing WMS field name | e-conomic field name |
|---|---|
| Order info ⇒ Goods owner order id | Order ⇒ Id |
| Order info ⇒ Goods owner order number | Order ⇒ Number |
| Customer ⇒ Address | Order ⇒ Delivery address |
| Customer ⇒ City | Order ⇒ Delivery city |
| Customer ⇒ Country | Order ⇒ Delivery country |
| Customer ⇒ Customer number | Debtor ⇒ Number |
| Customer ⇒ Name | Debtor ⇒ Name |
| Customer ⇒ Post code | Order ⇒ Delivery postal code |
| Invoice address ⇒ Address | Order ⇒ Debtor address |
| Invoice address ⇒ City | Order ⇒ Debtor city |
| Invoice address ⇒ Country | Order ⇒ Debtor country |
| Invoice address ⇒ Name | Order ⇒ Debtor name |
| Invoice address ⇒ Post code | Order ⇒ Debtor postal code |
| Order line ⇒ Article number | Order line ⇒ Product ⇒ Number |
| Order line ⇒ Delivery date | Order line ⇒ Delivery date |
| Order line ⇒ Dicsount | Order line ⇒ Discount as percent |
| Order line ⇒ External order line code | Order line ⇒ Number |
| Order line ⇒ Line price | Order line ⇒ Unit cost price |
| Order line ⇒ Number of items | Order line ⇒ Quantity |
Filters
By default, all unsent orders that have been updated in e-conomic will be synced to Ongoing WMS.
| e-conomic field name | Default filter |
|---|---|
| Order ⇒ Last change time | Later than the last time the integration synced |
Functions based on user actions
Outbound deliveries
When an order has been set to status Sent or Collected in Ongoing WMS a call is sent to the e-conomic API to update the "sent" status.
Purchase orders and stock synchronization
To activate purchase order synchronization and stock synchronization to Ongoing WMS, Visma e-conomics warehousing module Rackbeat must be used. Placing a purchase order in Rackbeat will allow the warehouse to process it in Ongoing WMS, and report back the status once it has been delivered. Stock synchronizations made in Ongoing WMS will automatically update the stock in Rackbeat and Visma e-conomic. Read more on the Rackbeat and Ongoing WMS integration here. Note that you should only activate the Rackbeat integration if you are using both systems.