Customizable functionality in Ongoing WMS

Changing columns

It is recommended that you yourself show and hide the columns that you wish to see for different list views in Ongoing WMS. The only exception to this is if you will 1) want to add a column that is not already available in the columns list, or 2) want to make calculations on the column content. Then you will have to reach out to your engineer at Ongoing.

See this guide on how to change the column settings for the various list views that exists in Ongoing WMS.

Visible fields

On several pages in Ongoing WMS, there are fields (text boxes, dropdowns, date pickers etc). that can be activated as visible by the user. If such a setting exists, it will be called "Visible fields" (or similar). With this setting you can toggle which fields should be visible. Note that this is only possible where this setting exists, and it is only possible to choose between the fields that exist in that list.

For example, when editing an article on the Warehouse ⇒ Articles page, you can click on the settings cog in the lower part of the edit article dialog, and choose to edit the setting "Visible Fields". The following view will appear:

Reports such as delivery notes, return labels, etc.

The reports in Ongoing WMS refer to those places where you can print or download a PDF or Excel file, indicated with the heading "Reports". For example, in the order list there is usually a set of reports that typically can look like this:

Printing reports to PDF or to a printer in a specific order for a specific function

It is possible to automatically print reports in Ongoing WMS, either to PDF or directly to one or more printers, or both. If automatic printing feature is not active, you can read this guide to learn how to activate automatic printing.

It is possible to change the order and what reports should be printed when clicking for example a button. The most common scenario is to print reports when clicking different buttons in the order list, or when pressing the "Send" button in the scanning interface. To change the behaviour on what reports to print and in what order, go to the Order ⇒ Order list page and click the settings cog. For changing the behaviour of the send button, edit the setting called "Functions for send button". Note that any automatic printouts that you add on this setting, are the ones that will be printed when you click the "Send" button also in the scanning interface.

For adding reports to be printed through automatic printing, you will need to move the field called "SaveReportJobs" to the righthand list.

To change the behaviour and what should be printed, for any of the other buttons, simply repeat the above scenario and look for the appropriate setting. For example, in the setting "Functions for pick button" you can add printouts for other reports such as a pick list.

Logic for allocation algorithm

The standard allocation logic in a new instance of Ongoing WMS is based on First In First Out (FIFO). There are many more allocation logics to choose from, but it is strongly advised that any changes be made by your engineer at Ongoing. In principle, you just need to communicate how you wish your goods to be allocated, and Ongoing can get it done for you.

Should you wish to experiment with setting this logic yourself, you can go to the order list at Order ⇒ Order list, click on the settings cog, and edit the setting "AllocFunctions". Then, edit the function called "Alloc" and choose the allocation algorithm from the "AllocMethod" dropdown. The name of the algorithm reflects how the goods are allocated, but it is not always completely clear. Ongoing also has even more readymade allocation logic than is shown in that list, so it is likely that all or parts of your specific scenario has already been developed.

Logic for picking routes

As of February 2025, the standard logic for picking routes in the warehouse for new instances of Ongoing WMS is as follows:

1. Locations are ordered by their picking priority. Lower priority value goes first.
2. Aisles are ordered by their assigned X-values. Lower X-values go first.
3. The route follows the aisles in alphanumeric order by name.
4. Locations are then sorted first by their X and then by their Y positions.
5. Finally, if there are still ties, the system uses the article name and article number to determine what to pick.

One straightforward way to alter the picking route logic is to change the picking priority for a whole aisle or for individual warehouse locations. Lower value on priority means that a location will be picked before a location with a higher priority value. To change the picking priority of multiple locations at once, go to Administration ⇒ Locations and select the locations for which you wish to set a different picking priority. Then click "Update". In the new window that appears, set a picking priority, click the checkbox next to it, then scroll down and click the "Update" button.

Another way to change the picking route is to set the X value on your aisles. A lower X value is picked first. This is changed in a similar manner as for warehouse locations under Administration ⇒ Aisles. The column called "X" shows the X value for the aisle.

Location suggestions when receiving goods

Ongoing WMS has many different options for suggestions on where to place the goods upon receiving it. For a newly created system, the default behaviour is for Ongoing WMS to give the suggestion on placing the goods on an articles picking location, if such a location exists. The picking location is set on an article on the page Warehouse ⇒ Articles.

To see the location suggestions Ongoing WMS can give, go to the page Warehouse ⇒ Receive goods and check the checkbox "Show location suggestion". The dropdown shows the different options available for a newly created system. To get a suggestion, click the button called "Suggest".

To add more options to this list, click the settings cog on the page Warehouse ⇒ Receive goods and edit the setting called "BatchListLocationSuggestionType". To add more suggestions, simply move fields from the lefthand side to the right, using the arrows.

Note that the first option in the righthand list is what will be suggested for an article, when inbounding it using the scanning interface.

Changing different standard scannings

Changing the standard scannings for picking goods should be done by your designated engineer at Ongoing. There are many different readymade scannings to choose from. For example, in a new instance of Ongoing WMS a single outbound picking of an order consists of scanning first the warehouse location, then the barcode of the article, and then entering the quantity. Once this is done, the user is automatically transferred to the packing interface. All this can be changed according to your specific needs, and it is likely that one of the many different standard scannings encompasses your specific scenario.

To take a look at the many different scannings that exist for picking a single order, go to the scanning interface, click on the "Pick" button, then click the settings icon, and edit the setting "Controller". As can be seen in the dropdown list, the name does not necessarily reflect the steps that the scanning process will include. There are a few exceptions, though. For example, if you do not wish to scan anything on an order, you may choose the option "StandardOutScanningWithoutScanning".

In a similar fashion, you can view different scannings for other processes—for example, the "Inbound (order)" option in the scanning interface for inbound processing against a purchase order.

Changing scanning for batch picking of orders

Modifying the scanning steps in the batch picking scannings is easier and can be done from the Ongoing WMS admin interface. Still, we recommend consulting your engineer at Ongoing to get exactly the behavior that you need.

To review the settings, go to the Administration ⇒ Scanning page. Here you can choose either of the options for batch picking: "Batch picking in many bins" and "Batch picking in one bin". One suitable setting for you to edit is determining when an article should be marked as picked. Click the edit button for "Article selection" and move items to and from the rightmost list using the arrows. All these steps must be completed before an article is considered picked. The default behavior for "Batch picking in many bins" is to scan the location, the article, input a count, and then scan the bin of the picking cart. This can also be seen on the settings page below:

Setting up integrations to other systems

Depending on which party built an integration, it is either set up from within Ongoing WMS or through an external system. All integrations built by Ongoing are set up in Ongoing WMS—except for systems using the OAuth flow, which are instead set up through the complementing system's app store. Performing that process will take you from the app store to the integration page for the system inside Ongoing WMS. To get all the settings right, we strongly recommend consulting your engineer at Ongoing to discuss the needs of the particular integration you wish to set up.

There are many guides on how to set up integrations to different types of systems, they can be found in the separate "Integrations" section on our "Manuals & Guides" page.

Additional statistical measures for price lists for thirdparty logistics providers (3PL)

If you represent a 3PL company, we have a guide on how to set up price lists and charges for your clients, so that Ongoing WMS can automatically calculate what to charge your clients for storage, picking orders, and other services. On the page Economy ⇒ Price list and in the "Create new charge" section you can find the existing list of statistical measures—if you click the checkbox "From statistics". There exist many more charges than those shown here that have been developed by Ongoing for customers over the years. However, this is something that only staff at Ongoing can change, so in this case you must consult your engineer at Ongoing. As usual, if you describe the type of charge you want, it is likely that this charge—or parts of it—already exists.

Custom database queries for columns

If, in any list view in Ongoing, you cannot find the field/column you are looking for, it is likely that it can be arranged. This will require some custom development from your engineer at Ongoing, so you will need to contact us and explain what it is that you want.

If you want to make calculations on a field/column value or mix input from several columns, this can also likely be arranged by consulting your dedicated engineer.

Dashboards in Ongoing WMS

On the Statistics ⇒ Dashboards page there is by default only one standard dashboard, which you may find in the dropdown list. We recommend discussing your needs for a dashboard with your designated engineer at Ongoing. Note that visualizing data in a manner similar to many BI tools is not Ongoing's area of expertise. The dashboards can be viewed in fullscreen on a standalone web client in the warehouse, such as on a TV. They typically refresh every two minutes.

If you are interested in exploring the other dashboards available, simply click the settings cog and edit the setting "CustomDashBoardItems". The different ones that already exist can be changed using the dropdown list.